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What is GSTR-1

While filing your GST returns, GSTR-1 is one of the most important forms because the information you file under GSTR 1 is used as a base for all other forms. In GSTR-1, proprietors or suppliers submit the accounts of the outward supply of goods. This is done on a monthly or, at times, quarterly basis. GSTR 1 essentially implies that an individual directly involved in the transportation of supplies will need to specify the details pertaining to the supply and that of the recipient.

Recent Updates on GSTR-1

December 13, 2022

GSTR 1 for November 2022 for taxpayers registered from the principal place of business in districts of Tiruvallur, Chennai, Kancheepuram, Chengalpattu, Vellore, Ranipet, Tiruvannamalai, Thiruvarur, Cuddalore, Villupuram, Mayiladuthurai, Nagapattinam, and Thanjavur in Tamil Nadu. 

February 1, 2022

Budget 2022 updates:

  1. The deadline for GSTR 1 modifications, corrections, and uploads of overdue invoices or debit/notes from a financial year is now the 30th of November of the following year, or the filing of the annual return, whichever is earlier. The previous deadline was the due date for the September return of the following year.

  2. The revisions also mandate tax period sequential filing of outward supply details.

December 21, 2022

  1. As of January 1, 2022, taxpayers who failed to file GSTR-3B for the prior period are not permitted to file GSTR 1.

  2. Beginning on January 1, 2022, the GST officers may begin recovery actions against taxpayers who underreport sales in GSTR-3B in comparison to GSTR-1 without giving them a show-cause notice.

Who Should File GSTR 1

Every registered dealer needs to undertake the GSTR 1 filing process. The same is mandatory and is independent of the transactions that happened that month. It means that even if there are no sales or transactions, you have to undertake the GSTR-1 filing process if you are a registered dealer. However, the below-mentioned individuals/entities are exempt from filing GSTR 1.

  • Input Service Distributor (ISD): If one’s commercial establishment receives invoices for services used by their branches, they almost instantaneously fall in the category of an input service distributor under GST.

  • Composition Dealer: With effect from April 01, 2019, the businesses that have an annual turnover of up to ₹1.5 Crores can opt for the composition scheme. Such businesses are exempt from filing GSTR 1.

  • A supplier of online information, database access, or retrieval services does not need to go through the GSTR-1 filing.

  • Non-Resident Taxable Person: If you fall in the category of non-resident taxable persons, you are also exempt from filing GSTR 1 on behalf of your business.

  • A taxpayer liable for collecting tax at source (TCS) or a taxpayer liable for deducting tax at source (TDS) is exempt from this.

Prerequisites for Filing GSTR-1

The following are the prerequisites for filing GSTR 1:

  • You must have a 15-digit PAN-based GSTIN and be a GST-registered taxpayer.

  • For each of your transactions, which would include intrastate and interstate transactions, business-to-business (B to B) and retail (B to C) sales, you must maintain thorough invoices with distinct serial numbers. This also covers stock transfers between your company's locations in other states as well as transactions involving exempt and non-GST products.

  • To validate your return through the use of a digital signature certificate or an EVC (electronic verification code), you must either have an OTP from your registered phone (of class 2 or higher). Using an Aadhaar-based e-sign, you can also submit your GST returns.

Last Date for Filing GSTR 1

It is indeed important to remember that, like all other tax filing forms, GSTR-1 has a due date by which it needs to be filed. To meet this GSTR 1 due date and avoid any form of late fees, one needs to complete the GSTR 1 filing process by the 10th of the next month. However, this is only applicable to businesses with a turnover of more than ₹1.5 Crores. If a business has a turnover of less than ₹1.5 Crores, the GSTR-1 can be filed on a quarterly basis.

GSTR-1 Return Filing Frequency

Due Date

Monthly GSTR-1

11th of subsequent month

Quarterly GSTR-1

Last date of the month that succeeds the quarter

 

If the concerned entity fails to complete the GSTR-1 filing process before the due date, they must pay the penalty. As of now, the applicable late fees are either ₹50 or ₹20 and are charged on a daily basis until the filing is done. More on this ahead.

What is the GSTR 1 Format

The GSTR-1 form contains 13 tables where the supplier needs to fill in the details of all the outward supplies of goods in a given month. Not all tables are necessarily applicable for every supplier; the supplier needs to fill only those tables that are relevant to the nature of the business and the nature of supplies.

Tables

Description

Table 1, 2, and 3

GSTIN, legal, and trade names and the total turnover in the previous year.

Table 4

Total taxable outward supplies to registered dealers, excluding deemed exports and zero-rated supplies.

Table 5

Total taxable inter-state supplies to unregistered dealers, where the value of the invoice is less than ₹2.5 Lakhs.

Table 6

All zero-rated supplies and deemed exports.

Table 7

Total taxable supplies to unregistered dealers, except the ones already covered in table 5.

Table 8

Nil rated, exempted, and non-GST outward supplies.

Table 9

Any amendments to the outward supplies that are taxable in nature and reported in table 4, table 5, or table 6 of the previous tax period’s GSTR-1 return.

Table 10

Debit notes and credit notes issued to unregistered dealers.

Table 11

Advances received or adjusted in the current tax period or any amendments to the info reported in the previous tax period.

Table 12

Summary of outward supplies based on HSN records.

Table 13

Details of all the documents issued during the tax period such as invoices, debit notes, credit notes, etc.

 

Documents Required for Filing GSTR-1

You need to furnish the following documents while filing GSTR-1:

How to File GSTR-1 Online?

You can easily file GSTR 1 on the GSTN portal. Just follow the below-mentioned steps in order to file your GSTR-1 on the GSTN portal:

  • Step1: Use the provided User ID and password to log in to the GSTN portal.

  • Step 2: Look for “Services”.

  • Step 3: Click on “Returns”.

  • Step 4: Select the month and year you want to file the return for on the ‘Returns Dashboard’.

  • Step 5: Once the returns for the specified period are displayed, click on ‘GSTR-1’.

  • Step 6: You can then prepare the returns online or upload the returns.

  • Step 7: You can choose to add invoices or upload the invoices.

  • Step 8: Double-check the form to ensure it is filled correctly with accurate details.

  • Step 9: Click on ‘Submit’.

  • Step 10: Once the entered information has been validated, click on ‘File GSTR-1’.

  • Step 11: Digitally sign the form or E-sign it.

  • Step 12: Click on ‘Yes’ once a pop-up is displayed on your screen to confirm your decision to file GSTR-1. Wait for an Acknowledgement Reference Number (ARN) to be generated.

How to Revise GSTR-1

Under GST, a return that has been filed cannot be changed. Any errors in the return can be fixed in the GSTR-1 that is filed for the next month or quarter. This means that any errors committed in the GSTR-1 of January 2023 may be corrected in the GSTR-1 of February 2023 or later months.

How to View GSTR 1 Filing Status?

The GSTR-1 filing status can easily be checked on the GSTN portal by following the steps mentioned below:

  • Step 1: Log in to the GSTN portal using your credentials.

  • Step 2: Hover your cursor over the “Services” menu and a dropdown menu will appear.

  • Step 3: Click on “Returns”.

  • Step 4: Now, select “Track Return Status”.

  • Step 5: Enter your ARN (Acknowledgement Reference Number) in the designated space and click on “Search”. You can also search using the “Return Filing Period”.

  • Step 6: Now, a table with all the details of your GSTR-1 returns will appear.

  • Step 7: You can see the status of your return in the “Status” column of the table. There are four possible statuses of your GSTR-1- “To Be Filed”, “Submitted But Not Filed”, “Filed-Valid”, and “Filed-Invalid”.

GSTR 1 Late Fees and Penalty

In case you are unable to file your GSTR-1 return by the due date, you will be liable to pay a late fee as per the following rate. An interest rate of 18% p.a. will also be levied on the outstanding tax amount.

GST Liability

Late Fee

In case of zero GST liability

₹20 per day

In all other cases

₹50 per day

FAQs on GSTR-1

✔️Is GSTR-1 filed monthly?

You can file GSTR 1 either monthly or on a quarterly basis. However, if the turnover of your business in the preceding financial year was more than ₹1.5 Crores, you have to file GSTR-1 every month.

✔️What is the turnover limit for GSTR-1?

The turnover limit for GSTR-1 is ₹1.5 Crores. Businesses with a turnover exceeding ₹1.5 Crores have to file GSTR-1 every month. However, businesses with a turnover of up to ₹1.5 Crores, can file GSTR-1 on a quarterly basis.

✔️I have opted for the composition scheme. Should I file GSTR-1?

If you have opted for the composition scheme, you are exempted from filing GSTR-1.

✔️Should I make a GST payment after filing GSTR-1?

You are not required to make a GST payment after filing GSTR 1. However, you have to make the GST payment after filing GSTR-3B.

✔️What does the ‘Total Invoice Value’ column indicate in GSTR-1?

The “Total Invoice Value” column in Form GSTR 1 indicates the total value of the invoice inclusive of the applicable taxes.

✔️Is shipping bill number mandatory while declaring export invoices in Form GSTR-1?

While the supplier has to mention the details of the shipping invoice, the shipping bill number is not mandatory while declaring export invoices in Form GSTR 1.

✔️Should you file GSTR-1 even if there are no sales in a month?

Yes, even if there are no sales in a month or quarter, filing GSTR 1 is still required. In this situation, you must file a Nil GSTR-1.

✔️What is the difference between GSTR-1 & GSTR-3B?

All sales information must be reported in GSTR 1, but GSTR-3B returns just require summaries of sales data, ITCs claimed, and net tax owed.

✔️What are the amendments not admissible or not allowed?

At the invoice level, the following information cannot be amended:

 

  • The customer GSTIN 

  • Altering a tax invoice into a bill of supply

  • The following cannot be changed in relation to Export Invoices:

a) Bill of Export Date/Shipping Bill Date

b) Export Type: With or Without Payment

  • The following cannot be changed in relation to Credit Debit Notes:

 

  1. Customer/Receiver GSTIN. Any other invoice for the same GSTIN, however, may be modified and linked.

  2. Location of Supply

Charges in reverse are applicable. The aforementioned information must match that of the linked invoice because it is based on the original invoice to which it is linked.

  • The sender of invoice will not be permitted to change those invoices if the receiver of goods has already acted on them, such as accepted or modified them, and the supplier has acknowledged those actions in GSTR-1A. The reason is that the invoices will automatically appear in the GSTR-1 of the supplier under the pertinent modifications table in the month of such acceptance. At a summary level, the following information cannot be changed:

- Nil Rated

- A new place of supply cannot be added

-  Outward supply HSN summary