Form 16 is an important document for salaried employees as they need to submit it when filing their Income Tax Returns (ITR). Also referred to as a salary certificate, it is issued by the employers. It confirms that TDS has been deducted and passed on to the collecting authorities. 

Read on to learn how to file ITR with Form 16 and how to download it.

How to File ITR With Form 16

You can file your Income Tax Returns with Form 16 either offline (Java Utility/Excel Utility) or online (directly on the e-filing portal). Here are the steps on how to file ITR with Form 16 via both modes.

1. How to File ITR Offline with Form 16

Follow these steps to file your ITR with Form 16 offline:

  • Step 1: Visit the Income Tax e-Filing portal

  • Step 2: Download the required form

  • Step 3: Fill out the form and keep supporting documents ready

  • Step 4: Compute and pay your tax liability, if any

  • Step 5: Validate your details and generate a .JSON file

  • Step 6: Submit the file through the offline utility

  • Step 7: e-verify your return


2. How to File ITR Online for a Salaried Person with Form 16

Here is how to file income tax return with Form 16 online:

  • Step 1: Get Form 16 from your employer

  • Step 2: Log in to your account on the official portal

  • Step 3: Navigate to the ‘File Income Tax Returns’ section under ‘e-File’ 

  • Step 4: Select the ‘Assessment Year’ and ‘Online’ as mode of filing

  • Step 5: Click on your status and choose your ITR form

  • Step 6: Choose the reason for filing the ITR

  • Step 7: Wait for the portal to fetch your details with Form 16 

  • Step 8: Validate the pre-filled information

  • Step 9: Pay the required tax 

  • Step 10: Review and verify your return

Where to Download Form 16 From

Only employers can download and fill Form 16 online through the TRACES website. Here are the steps for it:

  • Step 1: Log in using the User ID, Password, and PAN for the taxpayer

  • Step 2: Select ‘Form 16’ under the ‘Downloads’ tab 

  • Step 3: Enter the other required details and click on ‘Go’

Frequently Asked Questions

Can I fill out Form 16 online?

If you are wondering how to fill Form 16, remember that only employers can generate and issue Form 16 online. Employees can view or download Form 16 which has been sent by an employer.

If there is no TDS, is the employer required to issue a Form 16?

Form 16 is to be issued by an employer only if TDS has been deducted. If there is no TDS deducted, there is no need for an employer to issue Form 16.

How can I manually fill out Form 16?

Filling out Form 16 manually is not encouraged. Post-digitisation, employers tend to issue the form online.

What must an employee check in Form 16?

Once you receive Form 16, ensure that all details mentioned in the document are correct. Most importantly, you must cross-check the PAN. If there are errors in Form 16, you must inform the organisation/company’s HR team and have it rectified.

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