E-Way bill errors can arise during the generation or transportation process. This happens usually due to incorrect data entry, mismatching in documentation, or any technical issues. However, the consequences can lead to potential delays, penalties, or compliance issues. Understanding and avoiding common E-Way bill mistakes thus becomes crucial for smooth transportation and adherence to GST regulations. 

 

You can do this easily through the portal and by providing the required details. However, it is important that you provide accurate information and avoid making errors. If there are errors in the bill, you cannot edit them once it is generated. You can cancel the bill within 24 hours and generate a new one. If you use an E-Way bill with errors, you will have to pay a penalty depending on the type of error. 

Common Mistakes/Errors While Generating an E-Way Bill

Here are some common errors that you should avoid: 

Creating One Bill for Multiple Consignments

This is one of the most common mistakes made while generating an E-Way bill. Currently, the portal only allows you to generate one bill for every consignment. You cannot club multiple consignments to generate one bill. 

 

This is applicable even if the consignee is the same. But note that the portal allows you to generate a consolidated E-Way Bill once you generate the bills for all invoices. You can use this for transportation purposes.

Adding Vehicle Number in an Incorrect Format 

You need to enter the vehicle number in Part B at the time of E-Way bill generation. The number must be added in the prescribed format or it will lead to an inaccurate bill. 

 

If the vehicle number on the RC book is DL1A123, then you should enter it as DL01A0123 on the portal. To avoid any errors, double-check the details you enter before generating the bill. 

Not Using the Bulk Generation Facility Correctly

You cannot combine multiple consignments, but you can generate multiple bills simultaneously.  The portal offers a bulk generation facility where you can upload several invoices in a JSON format. 

 

You can do this through:

  • Automated system

  • Excel utility tool on the E-Way bill portal

 

The common error while using the second option is not updating the template details accurately. If you upload the sheet with incorrect details, it leads to the generation of erroneous bills. This can lead to penalties, or even legal action.

Not Providing Transporter Details

If you do not enter all the details of the transporter, you will generate an incomplete E-Way bill. This can lead to the transporter not being able to access the bill on the portal, which can lead to hassles. 

 

You need to enter the transporter ID even if you are using a third-party transporter. So, make sure you have entered all the details and not just the vehicle number in Part B of the bill before generating it.

Using an Incorrect User ID 

Every entity generating an E-Way bill has a unique ID, which must be entered correctly while generating the bill. If you do not enter this ID correctly, it can lead to data discrepancies and information mismatch. 

 

Both these issues can make transportation challenging, cause delays, and even result in penalties in some cases. This happens because an incorrect used ID leads to incorrect or invalid GSTIN. 

Uploading Wrong Documents

While generating an E-Way bill, you need to upload several documents, such as delivery challan and invoices. If you upload incorrect documents, an incorrect bill will be generated. If the goods are transported with the wrong E-Way Bill, it can lead to penalties or legal implications. 

Entering Incorrect Details of the Company

If you register or enrol on the portal with a different name while generating an E-Way bill, it can lead to problems as the details do not match. Transporting goods with such a bill can lead to heavy penalties and challenges at the time of audit or assessment. As such, you must ensure that you provide accurate company details and register with the right name. 

Non-reconciliation Due to Third-Party Bill Generation

The E-Way bill portal allows third parties to generate a bill instead of the supplier or transporter. Following entities can generate the bill: 

  • Consignee

  • Consignor

  • GST-registered transporter

  • Unregistered transporter

 

If you do not enter the GSTIN or add it incorrectly, it can make reconciliation challenging. Improper records can also lead to penalties, legal proceedings, delays, and more.

Not Extending the E-Way Bill Validity

If you have generated an E-Way bill, it is important to track its validity and extend it if required. This is because transporting goods with an expired bill can lead to penalties as per the rules. 

 

You can extend the validity by 8 hours before and after the expiration of the bill. Note that you have to mention the reason. The reasons can include natural calamities, trans-shipment delay, law and order issues, accident of conveyance, etc. 

 

You need to enter the following details on the portal:

  • Bill number 

  • From (current place) 

  • Approximate travel distance 

  • Details in Part B 

 

Note that you cannot change any details in Part A, and once you submit the request, you will get the extended validity based on the travel distance. 

E-way Bill API Error Codes List

Here is a list of error codes along with their descriptions may be shown by the API when there are issues with the request, such as invalid data or missing parameters: 

Error Code

Error Description

100

Invalid Json

101

Invalid Username

102

Invalid Password

103

Invalid Client -Id

104

Invalid Client -Id

105

Invalid Token

106

Token Expired

107

Authentication failed. Pls. inform the helpdesk

108

Invalid login credentials.

109

Decryption of data failed

110

Invalid Client-ID/Client-Secret

111

GSTIN is not registered to this GSP

112

IMEI does not belong to the user

113

os-type is mandatory in header

114

Invalid os-type parameter value

117

This option is not enabled in E-way Bill 2

118

Try after 5 minutes

201

Invalid Supply Type

202

Invalid Sub-supply Type

203

Sub-transaction type does not belong to transaction type

204

Invalid Document type

205

Document type does not match with transaction & Sub trans type

206

Invalid Invoice Number

207

Invalid Invoice Date

208

Invalid Supplier GSTIN

209

Blank Supplier Address

210

Invalid or Blank Supplier PIN Code

211

Invalid or Blank Supplier state Code

212

Invalid Consignee GSTIN

213

Invalid Consignee Address

214

Invalid Consignee PIN Code

215

Invalid Consignee State Code

216

Invalid HSN Code

217

Invalid UQC Code

218

Invalid Tax Rate for Intra State Transaction

219

Invalid Tax Rate for Inter State Transaction

220

Invalid Trans mode

221

Invalid Approximate Distance

222

Invalid Transporter Id

223

Invalid Transaction Document Number

224

Invalid Transaction Date

225

Invalid Vehicle Number Format

226

Both Transaction and Vehicle Number Blank

227

User Gstin cannot be blank

228

User id cannot be blank

229

Supplier name is required

230

Supplier place is required

231

Consignee name is required

232

Consignee place is required

233

E-way bill does not contain any items

234

Total amount/Taxable amount is mandatory

235

Tax rates for Intra state transaction is blank

236

Tax rates for Inter state transaction is blank

237

Invalid client -Id/client-secret

238

Invalid auth token

239

Invalid action

240

Could not generate e-way bill, pls contact helpdesk

242

Invalid or Blank Officer StateCode

243

Invalid or Blank IR Number

244

Invalid or Blank Actual Vehicle Number Format

245

Invalid Verification Date Format

246

Invalid Vehicle Release Date Format

247

Invalid Verification Time Format

248

Invalid Vehicle Release Date Format

249

Actual Value cannot be less than or equal to zero

250

Invalid Vehicle Release Date Format

251

CGST and SGST TaxRate should be same

252

Invalid CGST Tax Rate

253

Invalid SGST Tax Rate

254

Invalid IGST Tax Rate

255

Invalid CESS Rate

256

Invalid Cess Non Advol value

278

User Gstin does not match with Transporter Id

280

Status is not ACTIVE

281

E-way Bill is already expired hence update to transporter is not allowed.

282

At least 4 digit HSN code is mandatory for taxpayers with turnover less than 5Cr.

283

At least 6 digit HSN code is mandatory for taxpayers with turnover 5Cr. and above

301

Invalid e-way bill number

302

Invalid transporter mode

303

Vehicle number is required

304

Invalid vehicle format

305

Place from is required

306

Invalid from state

307

Invalid reason

308

Invalid remarks

309

Could not update vehicle details, pl contact helpdesk

311

Validity period lapsed, you cannot update vehicle details

312

This e-way bill is either not generated by you or cancelled

313

Error in validating e-way bill for vehicle updation

315

Validity period lapsed, you cannot cancel this e-way bill

316

E-way bill is already verified, you cannot cancel it

317

Could not cancel e-way bill, please contact helpdesk

320

Invalid state to

321

Invalid place to

322

Could not generate consolidated e-way bill

325

Could not retrieve data

326

Could not retrieve GSTIN details for the given GSTIN number

327

Could not retrieve data from hsn

328

Could not retrieve transporter details from GSTIN

329

Could not retrieve States List

330

Could not retrieve UQC list

331

Could not retrieve Error code

334

Could not retrieve user details by user ID

336

Could not retrieve transporter data by GSTIN

337

Could not retrieve HSN details for the given HSN number

338

You cannot update transporter details, as the current transporter is already entered Part B details of the e-way bill

339

You are not assigned to update the transporter details of this e-way bill

341

This e-way bill is generated by you and hence you cannot reject it

342

You cannot reject this e-way bill as you are not the other party to do so

343

This e-way bill is cancelled

344

Invalid e-way bill number

345

Validity period lapsed, you cannot reject the e-way bill

346

You can reject the e-way bill only within 72 hours from generated time

347

Validation of e-way bill number failed, while rejecting e-way bill

348

Part-B is not generated for this e-way bill, hence rejection is not allowed.

350

Could not generate consolidated e-way bill

351

Invalid state code

352

Invalid rfid date

353

Invalid location code

354

Invalid rfid number

355

Invalid Vehicle Number Format

356

Invalid wt on bridge

357

Could not retrieve e-way bill details, pl. contact helpdesk

358

GSTIN passed in request header is not matching with the user GSTIN mentioned in payload JSON

359

User GSTIN should match to GSTIN(from) for outward transactions

360

User GSTIN should match to GSTIN(to) for inward transactions

361

Invalid Vehicle Type

362

Transporter document date cannot be earlier than the invoice date

363

E-way bill is not enabled for intra state movement for you state

364

Error in verifying e-way bill

365

Error in verifying consolidated e-way bill

366

You will not get the e-way bills generated today, however you can access the e-way bills of yesterday

367

Could not retrieve data for officer login

368

Could not update transporter

369

GSTIN/Transin passed in request header should match with the transported Id mentioned in payload JSON

370

GSTIN/Transin passed in request header should not be the same as supplier(fromGSTIN) or recipient(toGSTIN)

371

Invalid or Blank Supplier Ship-to State Code

372

Invalid or Blank Consignee Ship-to State Code

373

The Supplier ship-to state code should be Other Country for Sub Supply Type- Export

374

The Consignee pin code should be 999999 for Sub Supply Type- Export

375

The Supplier ship-from state code should be Other Country for Sub Supply Type- Import

376

The Supplier pin code should be 999999 for Sub Supply Type- Import

377

Sub Supply Type is mentioned as Others, the description for that is mandatory

378

The supplier or consignee belong to SEZ, Inter state tax rates are applicable here

379

E-way Bill can not be extended.. Already Cancelled

380

E-way Bill Can not be Extended. Not in Active State

381

There is No PART-B/Vehicle Entry.. So Please Update Vehicle Information..

382

You Cannot Extend as EWB can be Extended only 8 hours before or after w.r.t Validity of EWB..!!

383

Error While Extending..Please Contact Helpdesk.

384

You are not the current Transporter or Generator of the e-way bill, with no transporter details.

385

For Rail/Ship/Air transDocDate is mandatory

386

Reason Code, Remarks are mandatory.

387

No Record Found for Entered consolidated eWay bill.

388

Exception in regeneration of consolidated eWayBill!!Please Contact helpdesk

389

Remaining Distance Required

390

Remaining Distance Can not be greater than Actual Distance.

391

No e-way bill of specified tripsheet, neither ACTIVE nor not Valid.

392

Tripsheet is already cancelled, Hence Regeneration is not possible

393

Invalid GSTIN

394

For other than Road Transport, TransDoc number is required

395

E-way Bill Number should be numeric only

396

Either E-way Bill Number Or Consolidated E-way Bill Number is required for Verification

397

Error in Multi Vehicle Movement Initiation

398

E-way Bill Item List is Empty

399

Unit Code is not matching with any of the Unit Code from ItemList

400

total quantity is exceeding from multi vehicle movement initiation quantity

401

Error in inserting multi vehicle details

402

total quantity can not be less than or equal to zero

403

Error in multi vehicle details

405

No record found for multi vehicle update with specified webNo groupNo and old vehicleNo/transDocNo with status as ACT

406

Group number cannot be empty or zero

407

Invalid old vehicle number format

408

Invalid new vehicle number format

409

Invalid old transDoc number

410

Invalid new transDoc number

411

Multi Vehicle Initiation data is not there for specified e-way bill and group No

412

Multi Vehicle movement is already Initiated,hence PART B updation not allowed

413

Unit Code is not matching with unit code of first initiation

415

Error in fetching in verification data for officer

416

Date range is exceeding allowed date range

417

No verification data found for officer

418

No record found

419

Error in fetching search result for taxpayer/transporter

420

Minimum six character required for Tradename/legalname search

421

Invalid pincode

422

Invalid mobile number

423

Error in fetching e-way bill list by vehicle number

424

Invalid PAN number

425

Error in fetching Part A data by IR Number

426

For Vehicle Released vehicle release date and time is mandatory

427

Error in saving Part-A verification Report

428

For Goods Detained,Vehicle Released field is mandatory

429

Error in saving Part-B verification Report

430

Goods Detained Field required.

431

Part-A for this e-way bill is already generated by you.

432

invalid vehicle released value

433

invalid goods detained parameter value

434

invalid ewbNoAvailable parameter value

435

Part B is already updated,hence updation is not allowed

436

Invalid Consignee ship to State Code for the given pincode

437

Invalid Supplier ship from State Code for the given pincode

438

Invalid Latitude

439

Invalid Longitude

440

Error in inserting in verification data

441

Invalid verification type

442

Error in inserting verification details

443

invalid invoice available value

444

This e-way bill cannot be cancelled as it is generated from NIC1

445

This e-way bill cannot be cancelled as it is generated from NIC2

446

Transport details cannot be updated here as it is generated from NIC1

447

Transport details cannot be updated here as it is generated from NIC2

448

Part B cannot be updated as this e-way bill Part A is generated in NIC1

449

Part B cannot be updated as this e-way bill Part A is generated in NIC2

450

For outward-export e-way bill, To GSTIN has to be either URP or SEZ

451

For inward-import e-way bill, From GSTIN has to be either URP or SEZ

452

Consolidate e-way bill cannot be generated as this e-way bill is generated in NIC2

600

Invalid category

601

Invalid date format

602

Invalid File Number

603

For file details file number is required

604

E-way bill(s) are already generated for the same document number, you cannot generate again on same document number

607

dispatch from GSTIN is mandatary

608

ship to from GSTIN is mandatary

609

invalid ship to from GSTIN

610

invalid dispatch from GSTIN

611

Invalid document type for the given supply type

612

Invalid transaction type

613

Exception in getting Officer Role

614

Transaction type is mandatory

615

Dispatch From GSTIN cannot be sent as the transaction type selected is Regular

616

Ship to GSTIN cannot be sent as the transaction type selected is Regular

617

Bill-from and dispatch-from GSTIN should not be same for this transaction type

618

Bill-to and ship-to GSTIN should not be same for this transaction type

619

Transporter Id is mandatory for generation of Part A slip

620

Total invoice value cannot be less than the sum of total assessible value and tax values

621

Trans mode is mandatory since vehicle number is present

622

Trans mode is mandatory since trans doc number is present

623

IGST value is not applicable for Intra State Transaction

624

SGST/CGST value is not applicable for Inter State Transaction

627

Total value should not be negative

628

Total invoice value should not be negative

629

IGST value should not be negative

630

CGST value should not be negative

631

SGST value should not be negative

632

Cess value should not be negative

633

Cess non-value should not be negative

634

Vehicle type should not be ODC when transmode is other than road

635

You cannot update part B, as the current transporter is already entered Part B details of the e-way bill

636

You are not assigned to update part B

637

You cannot extend e-way bill, as the current transporter is already entered Part B details of the e-way bill

638

Transport mode is mandatory as Vehicle Number/Transport Document Number is given

640

Total Invoice Value is mandatory

641

For outward CKD/SKD/Lots supply type, Bill To state should be as Other Country, since the Bill To GSTIN given is of SEZ unit

642

For inward CKD/SKD/Lots supply type, Bill From state should be as Other Country, since the Bill From GSTIN given is of SEZ unit

643

For regular transaction, Bill from state code and Dispatch from state code should be same

644

For regular transaction, Bill to state code and Ship to state code should be same

645

You cannot do Multi Vehicle movement, as current transporter already entered part B

646

You are not assigned to do multi vehicle movement

647

Could not insert RFID data, pl. contact helpdisk

648

Multi Vehicle movement is already Initiated,hence generation of consolidated e-way bill is not allowed

649

You cannot generate consolidated e-way bill , as the current transporter is already entered Part B details of the e-way bill

650

You are not assigned to generate consolidated e-way bill

651

For Category Part-A or Part-B EWBDT is mandatory

652

For Category EWB03, PROCDT is mandatory

654

This GSTIN has generated a common Enrolment Number. Hence you are not allowed to generate e-way bill

655

This GSTIN has generated a common Enrolment Number. Hence you cannot mention it as a transporter

656

This e-way Bill does not belong to your state

657

E-way Bill Category wise details will be available after 4 days only

658

You are blocked for accessing this API as the allowed number of requests has been exceeded for this duration

659

Remarks is mandatory

670

Invalid Month Parameter

671

Invalid Year Parameter

672

User Id is mandatory

673

Error in getting officer dashboard

675

Error in getting EWB03 details by acknowledgement date range

676

Error in getting EWB Not Available List by entered date range

677

Error in getting EWB Not Available List by closed date range

678

Invalid Uniq No

679

Invalid EWB03 Ack No

680

Invalid Close Reason

681

Error in Closing EWB Verification Data

682

No Record available to Close

683

Error in fetching WatchList Data

685

Exception in fetching dashboard data

700

You are not assigned to extend e-waybill

701

Invalid Vehicle Direction

702

The distance between the pincodes given is too high

703

Since the consignor is Composite Taxpayer, inter state transactions are not allowed

704

Since the consignor is Composite Taxpayer, Tax rates should be zero

705

Invalid transit type

706

Address Line1 is mandatory

707

Address Line2 is mandatory

708

Address Line3 is mandatory

709

Pin to pin distance is not available for the given pin codes

710

Invalid state code for the given pincode

711

Invalid value for isInTransit field

712

Transit Type is not required as the good are not in movement

713

Transit Address is not required as the good are not in movement

714

Document type - Tax Invoice is not allowed for composite tax payer

715

The Consignor GSTIN is blocked from e-waybill generation as Return is not filed for past 2 months

716

The Consignee GSTIN is blocked from e-waybill generation as Return is not filed for past 2 months

717

The Transporter GSTIN is blocked from e-waybill generation as Return is not filed for past 2 months

718

The User GSTIN is blocked from Transporter Updation as Return is not filed for past 2 months

719

The Transporter GSTIN is blocked from Transporter Updation as Return is not filed for past 2 months

720

E Way Bill should be generated as part of IRN generation or with reference to IRN in E Invoice System, since Supplier is enabled for E Invoice.

721

The distance between the given pincodes are not available in the system. Please provide distance.

722

Consignee GSTIN is cancelled and document date is later than the De-Registration date

724

HSN code of at least one item should be of goods to generate e-Way Bill

726

Vehicle type can not be regular when transportation mode is ship

727

For Ship Transport, either vehicle number or transport document number is required

728

You can cancel the e-way bill within 24 hours from Part B entry

729

TransDoc date is required for transport mode Ship as the transport document number is provided

801

Transporter id should not be given for Gold e-Waybill

802

Transporter name should not be given for Gold e-Waybill

803

Transport document number should not be given for Gold e-Waybill

804

Transport document date should not be given for Gold e-Waybill

805

Vehicle number should not be given for Gold e-Waybill

806

Vehicle Type should not be given for Gold e-Waybill

807

Transportation mode is mandatory for Gold e-Waybill

808

Inter-State e-way bill is not allowed for gold

809

Other items are not allowed with Gold e-Waybill

810

Transporter can not be updated for Gold e-Waybill

811

Vehicle can not be updated for Gold e-Waybill

812

Consolidated e-Waybill cannot be generated for Gold e-Waybill

813

Duplicate request at the same time

814

Multi Vehicle Movement cannot be initiated for Gold e-Waybill

815

Transportation mode should be road for Gold e-Waybill

816

Transportation mode should be road for extending Gold e-Waybill

817

MultiVehicleMovement cannot be initiated.E-way Bill is not in Active State

818

Validity period lapsed.Cannot generate consolidated e-way Bill

819

e-way bill cannot be generated for the document date which is prior to 01/07/2017

820

You cannot generate e-Waybill with document date earlier than 180 days

821

e-Waybill cannot be extended as the allowed limit is 360 days

823

Invalid RR No.

Note: According to the official GST website (e-way billgst.gov.in), you can get the exhaustive API error code list and their details/descriptions by using the GetErrorList API on the official portal.

How To Avoid E-Way Bill Common Errors

To avoid E-Way bill errors, consider the following pointers:

  • Create individual E-Way bills for each consignment instead of mixing multiple invoices into one

  • Use bulk generation accurately filling out the JSON format or Excel template and remove previous data before uploading

  • Verify the vehicle number and ensure it is entered in the correct format

  • Check that the company details, including GSTIN and address, are accurate to avoid penalties

  • Attach all required documents, such as invoices and delivery challans to the E-Way bill

FAQs on Common E-Way Bill Generation Errors

How to resolve e-way bill errors?

To fix issues accessing the e-way bill website, follow these simple steps: 

  • Clear browser cache and cookies: Clearing your browser’s cache and cookies can remove temporary glitches and improve website functionality. 

  • Check internet connection: Ensure your device has a stable internet connection, as poor connectivity often causes technical errors. Consider switching networks to troubleshoot further. 

  • Restart your device: If the above steps don't resolve the issue, restarting your device often fixes minor technical problems quickly. 

What happens if a wrong e-way bill is generated?

If an incorrect e-way bill has been generated, there is no way to edit or make a reentry. The user will have to cancel the e-way bill and generate a new one. However, the incorrect e-way bill must be cancelled within 24 hours of generation.

Who is responsible for generating an e-way bill?

The responsibility of generating an E-Way bill lies with the consignee or consignor when the value of the goods exceeds ₹50,000. The responsibility may also be passed on to the transporter when the goods are transported from the location of the transporter. 

What is the penalty for an error in an E-Way bill?

If the e-way bill contains minor mistakes, such as, spelling errors, incorrect PIN codes, etc, a penalty of ₹1,000 is liable. However, if there are more crucial errors like incorrect vehicle details, mismatch in the bill and actual invoice, then, as per Section 122 of the CGST Act, the penalty can go up to ₹10,000 or the tax sought to be evaded, whichever is greater. 

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