Modify, Reject and Cancel E Way Bills under GST

E-way Bill also known as Electronic Way bill is used for movement of goods. This bill is generated on the e-way bill portal. In order to transport goods in a vehicle the transporter needs to be a GST registered person. Goods worth more than Rs. 50,000 (Single Invoice/bill/delivery challan) cannot be transported without an e-way bill that is generated on the e-way bill portal at e-waybillgst.gov.in.

Alternatively, e-way bill can also be generated or cancelled through SMS, Android App and by site-to-site integration through API. When an e-way bill is generated, a unique e-way Bill Number (EBN) is allocated and is available to the supplier, recipient, and the transporter. Let’s have a look at the process for e-way bill modification .

How To Update the Vehicle Number on E-way Bill 

Without a vehicle number the e-way bill is not valid for movement of goods. The e-way bill portal provides an option of updating the vehicle number on the document. This option is valid only in the following cases:

  1. Vehicle Number was not mentioned when generating e-Way Bill OR

  2. The goods are transferred to another vehicle/conveyance during transit due to break down or transshipment.

Note that no other details of e-way bills can be modified. Also, bulk update vehicle number option is made available on the portal where an excel template has to be filled and uploaded on the e-way bill portal for updation of vehicle details for multiple e-way bills at a single shot.

Here is a step-by-step guide to update vehicle number:

Step 1 :

Login to the e-way bill portal and Select the ‘Update Vehicle No’ sub-option under the ‘e-Waybill’ option that appears on the left-hand side of the dashboard.

How To Modify, Reject and Cancel E-Way Bills

 Note: If the Consolidated e-way bill needs an update of transport /vehicle details, select ‘Re-generate’ under ‘Consolidated EWB appearing on the left-hand side of the dashboard.

E-way bill portal Update Vehicle No

Step 2:

Against ‘Show e-Way Bill By:’, Select either ‘e-Way Bill No.’ or ‘Generated Date’. Enter the e-Way Bill No. or Date and Click on ‘Go’.

Consolidated E-way Bill

E-way Bill No. Update Vehicle number

You will be able to see the complete list based on your choice. Select the relevant e-way bill that you want to update the vehicle number.

Step 3:

Enter the following details on this page:

  • Vehicle number
  • The place information
  • Now, from the drop-down, select the reason you want to change. The drop down will have these options: "Transhipment, Vehicle Break down or Not updated earlier
  • Remarks if any

Click on the ‘Submit’ button.

Note: Instead of the vehicle number, enter transporter document number if the mode of transportation is rail, air, or ship.

Update Vehicle Number by Generated Date

The e-way bill can be updated with new details instantly. Even consolidated e-way bills can be modified for the vehicle details.

How To Update Transporter ID on E-way Bills

The original Transporter/ seller who generated the e-way bill can change/ re-assign the Transporter ID by merely replacing the existing transporter with a new transporter. Once the initially assigned transporter assigns another transporter, then the seller cannot make such e way bill modification.

Here is a step-by-step process for re-assignment of another transporter:

Step 1:

Select ‘Update EWB Transporter’ sub-option under ‘e-Waybill’ option appearing on the left-hand side panel of the dashboard

E-way Bill System

Step 2:

Enter the e-way bill number and Click ‘Go’

Update EWB Transporter

Note: You may enter Transporter GSTIN or Transporter enrolment ID

Step 3:

Next, enter the Transporter ID and select ‘Submit’

Update Transporter Details of E-way Bill

The updated e-way bill will appear on the screen. Select the Print option to print the e way bill.

Note that the e-way bill number remains the same even after the modifications in the transporter details.

How to Reject E-way Bill?

A taxpayer has access to reject the e-way bills generated by other parties on the former’s GSTIN.

For example, the consignment did not reach the assigned destination due to its cancellation on the way; the recipient can reject the e-way bill for the same.

Prerequisites:

  1. Date of e-way bill generation
  2. e-way bill number that you want to reject

After you login, check for the ‘Reject’ section on the dashboard and click on it.Transporter Details

Once you click on ‘Reject’ the following screen appears :

E-way bill portal Reject Option

Click on ‘Submit’, after setting the date on which the bill was generated. After entering the date, you get the list of bills that were generated on the date.

Tick mark against the concerned e-way bill that you want to reject on the right-hand side. Now you will receive a message on the screen on the rejection of the e-way bill.

How To Cancel E-way Bill?

For any reason, if the goods were never transported or are not transported as per the information mentioned in the e-Way Bill, then the generator can e-way bill cancel by following these steps.

  • Cancellation of E way bills can be carried out by the generator of such e-way bills only.
  • The e way bill cancellation time is within 24 hours of generating the e-way bill.
  • Once balanced, it is illegal to use such an E-Way Bill.
  • It is important to note that the bill cannot be cancelled, in case it is verified by an empowered officer.

Here are the steps to follow:

Step 1:

Now Click on ‘e-way bill’ / ‘Consolidated EWB’. A drop down appears, select ‘Cancel’ from the same

E-way bill Cancel option

Step 2:

Input the the eway number of the bill that needs to be cancelled and click on ‘Go

E-way Bill For Cancellation

The EWB selected appears.

Provide a practical reason for the cancellation of the bill. For example, the goods are not being moved, an incorrect entry in the E-way bill entered.

How To Extend The Validity Period of E-way Bills?

The generator of the e-way bills can extend the validity period of e-way bills either four hours before or after the expiry of the e-way bill.

Here is how to do the same:

Step 1:

Login and select the ‘Extend validity’ under ‘e-Waybill’ option displayed on the dashboard.

Extend validity under E-waybill

Step 2:

Enter E-way bill number of the e-way bill you want an extension

Extension for E-way Bill

Step 3:

The e-way bill form appears, now select the ‘Yes’ against Question ‘Do you wish to get an extension for this EWB?’ at the bottom of the screen.

Form for Extension for E-way Bill

You may re-enter the total distance, place of dispatch and location of delivery of the goods that were being transported. Once the validity is extended, the new E-way bill number gets allotted in place of the old one.

An E-way bill is mandatory for businesses that deal in the movement of goods from one place to another. Hence business owners must know the importance of generating an eway bill for smooth operations. The same way at Finserv MARKETS, we understand businesses and their requirements. With a business loan, you can get the financial assistance wherein you don’t have to pledge any security and can avail up to 30 lakhs with minimal documentation, quick approval and disbursal of loan. Hurry!! Download the Finserv MARKETS App to apply for a business loan.

Also know about the GST registration process

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