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An E-Way bill is a mandatory electronic document needed to move commercial goods whose value exceeds ₹50,000. It is applicable whether the move happens within or outside state borders. The E-Way bill validity time depends on the type of cargo being transported and the distance. 

 

One of the primary functions of the E-Way bill is to facilitate the computation of the applicable GST on goods after delivery. Similarly, it also helps the issuing authorities to keep track of all the taxable goods moving within and across state borders.

 

Read on to learn the E-Way Bill validity determinants, steps to extend E-Way Bill validity and more.

Determinants of E-Way Bill Validity

The E-Way bill’s validity depends upon the distance travelled from the supplier’s location to the recipient’s location. Within state borders, on E-Way bill-generating toll booths, officials measure the distance travelled through the MAP feature on the E-Way bill system.  This distance travelled is then used to calculate the validity of the W-Way Bill. 

However, with the online E-Way bill generation facility, the maximum distance  travelled cannot exceed 3,000 KMs. The MAP feature of the E-Way bill system measures the approximated distance to generate a validity period. Nevertheless, the goods can be transported to the recipient within the validity period, even if the distance travelled exceeds the 3,000 KM limit. 

 

To calculate the validity, one day is added to the validity period for every 200 KMs the vehicle travels. For example, if the distance between the consignor and consignee’s locations is 465 KMs, the validity period will be 1+1+1 days before midnight or 3 days. 

 

So, if the E-Way bill is generated on 10th May, the transporter has to complete delivery before 12 AM on 13th May.  Moreover, for Over-Dimensional Cargo, the limit is 20 KMs.

 

Thanks to the online process, computing the distance has now become very quick and easy. With a simple input of a pin code, the system generates an approximate distance. However, the automated E-Way bill validity system has some drawbacks. 

 

With the E-Way bill system, the transporter is restricted to the limits of the distance computed by the MAP feature. If it computes a distance of 900 KMs, the transporter can only enter a maximum distance of up to 990 KMs. Thus, only getting 10% distance and 1-day additional validity. This can be a matter of concern when transporting fragile goods.

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Extension of Validity Period of e-Way Bill

In instances where it is not possible to have the consignment transported within the due date, you can opt to extend the validity of an E-Way bill. 

 

However, only the assigned transporter or the supplier may extend the validity of the E-Way bill at the time of expiry.

1. Top Reasons to Extend Validity

You may extend the validity of the E-Way bill if there is a vehicular breakdown, issues with the transport vehicle, and other such problems.

2. Time Limit for the e-Way Bill Extension 

You can extend validity anywhere between 8 hours prior and 8 hours after the stipulated validity period.

Steps to Extend Validity of E-Way Bill Steps to Extend Validity of E-Way Bill

Suppliers or transporters can extend the validity of the E-Way bill under unforeseeable circumstances like bad weather. The supplier or transporter can also extend an expired E-Way bill for a period of 8 hours either before or after the due date. 

 

Follow these steps to extend the validity of the E-Way bill:

  • Step 1: Log in to the official E-Way bill portal, i.e., E-Way Bill System (ewaybillgst.gov.in) 

  • Step 2: Fill the requested details and CAPTCHA code and click on ‘Login’

  • Step 3: Click on the ‘Extend Validity’ option under ‘E-Way Bill’ on the dashboard

  • Step 4: Input the E-Way bill number for which you need to extend the validity

  • Step 5: Click ‘Yes’ when prompted to extend the validity

  • Step 6: Input your reasons for the extension

  • Step 7: Re-enter the details of the vehicle, choose the right options from the drop-down list, and fill in the mandatory requirements

 

Once completed, the service will automatically extend the validity of the E-Way bill based on the distance covered.

How to Know the Distance Covered by a Vehicle

Since the validity of the E-Way bill depends on the distance travelled, approximating the distance between the supplier and recipient is important. Using the MAP feature, an E-Way bill’s approximated distance between the supplied pin code and the recipient pin code can be known. 

 

With this approximate distance, the validity of the E-Way bill is calculated for all vehicles. As of now, every bill can be generated for a maximum distance of 3,000 KMs.

Key Points About the E-Way Bill Validity

There are certain conditions that you must keep in mind with regard to the E-Way bill validity. Here is a list:

  • E-Way bill validity for the first day will end by midnight of the following day.

  • E-Way bill validity will commence once the vehicle number is updated for the first time in the document by the supplier/recipient. The transporter can also decide to do the same once they have embarked on the journey and have covered a certain distance.

  • E-Way bill validity starts with the first entry in Part B. Note that the validity does not get validated for subsequent entries.

 

Generating E-Way bills is essential for businesses dealing with frequent shipments of goods. Such businesses need adequate funds to purchase transportation, pay the drivers, etc. If you are falling short and need financing for your business, you can easily get a loan on Bajaj Markets. 

 

You can choose from some top business loan lenders and select one that best suits your needs. Moreover, you can apply through a simple digital process with minimal documentation requirements.

FAQs on E-Way Bill Validity

What is the validity of an E-Way bill?

The validity of the E-Way bill depends on the distance between the starting point and the delivery location. For standard cargo, the validity is 1 day per 200 KMs, and for over-dimensional cargo, the validity is 1 day for every 20 KMs.

Is an E-Way bill required for a distance of 50 km?

No. If the distance between the start and end point is less than 50 KMs, you do not need to generate an E-Way bill

What is a TRANSIN or Transporter ID?

TRANSIN or Transporter ID is a 15-digit number allotted to the unregistered transporters for E-Way bills.

Do I need to generate an E-Way bill while moving goods to my job?

Yes. You need an E-Way bill for all intrastate transport of all supplies. 

Which documents are required alongside an E-Way bill?

Along with the E-Way bill, the transporter must carry an ID, supply invoice, bill of sale or bill of entry, and delivery challan.

How do I check if my E-Way bill is valid?

Visit the online portal for an E-Way bill validity check, and log in with your credentials. On the dashboard, you can check all the details and information related to your E-Way bill validity and more.

Can I extend the E-Way bill validity?

Yes. You can get an E-Way bill validity extension 8 hours before the expected expiration period and 8 hours after the validity expires.

What are the rules of E-Way in GST?

As per the regulations, all goods over the value of ₹50,000 in a single delivery challan must generate an E-Way bill.

What happens if my E-Way bill expires?

If your bill expires, you can take an E-Way bill validity extension through the online portal within 8 hours.

What happens if a consignee rejects the goods?

If the consignee rejects the goods, a return E-Way bill will be generated from the consignee’s location and GSTIN number.

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