How to Generate Eway Bills on E-Way Bill Portal?

The e-Way bill is a document introduced under the GST regime. This bill is generated before transporting or shipping goods worth more than ₹50,000 within state or interstate. A physical copy of the e-Way bill invoice must be present with the transporter or the person in charge of the conveyance of goods. It should include information related to goods, recipient, consignor and transporter. The eway bill was introduced nationwide on 1st April 2018. The e-Way bill portal can be used for e-Way bill generation (single and consolidated options), change vehicle number on an existing EWB, cancellation of generated EWBs.

 

What are the Modes of e-Way Bill Generation

The e way bill generation process can be carried out by you through the following mediums:

• Through the online e-Way Bill portal: You can generate e way bills through the official eway bill portal by following a handful of simple steps.

• Through SMS: To help taxpayers easily generate e way bills, the concerned government authorities have also allowed the creation of the same through an SMS facility.

• Through the Android app: Wondering how to generate an e-Way bill through your phone? You can also generate new bills through an Android app. But, keep in mind that this application is not available on the app store. To get the app, you will have to select the ‘for mobile app’ option under the registration menu. Next, you will have to select your user type and then punch in the IMEI number of your phone. Once you do that, you will get a link that will help you download the app on your registered mobile number through an SMS. You will need to click on it to install the app and generate new e-Way bills.

 

What are the Prerequisites for e-Way Bill Generation

Before taking a deep dive into the actual process of how to create an eway bill, we must take a look at a list of certain documents and credentials that must be in the possession of the person who is about to generate an e-Way bill. The list of the same can be found below:

• The person must have an ID in his or her name or that of their establishment on the e-Way bill portal.

• The invoices, bills and challans that are related to the consignment.

• Transporter ID or the number of the vehicle in case the goods are being transported through roadways.

• The transporter ID, the transport document number and date on the document if the goods are being moved with the help of a train, aircraft, or ship.

 

When is an e-Way Bill generated? 

Before the goods are to be shipped, an e-Way bill has to be generated. The bill has to include the following details:

• Details of the goods

• The consignor

• The recipient

• The transporter

 

The e-Way has to be generated:

• When goods are to be supplied

• The transactions are non-supply such as:

1. Return of goods

2. Export and/ or import

3. Job work

4. Semi/completely knocked down supply

5. Sale on the basis of approval

6. Supply of the goods that are for the purposes of fairs/exhibition

7. Goods that are for personal consumption.

 

How to Generate e-Way Bill Through the e-Way Bill Portal

Here is a step-by-step guide of e-Way bill generation for you:

• Step 1: Login to E-Way bill portal, Enter your username, password and Captcha code and Click on ‘Login’.

• Step 2: Next, you must click on the ‘Generate New’ option from the ‘e-Waybill’ section in the dashboard.

• Step 3: After that, enter details in the fields.

 

Under ‘Transaction Type’, select ‘Outward’ if you are the sender or ‘Inward’ if you are the receiver. Then, you will be asked to fill in the subtype.

But, if you select ‘Inward’ as a transaction type, these will be your subtypes:

Now, you will need to select the type of document you are initially uploading.

• Document Type: It can either be an Invoice, a bill, a challan, a credit note or a bill of entry. If the type of document you are uploading is unlisted, select ‘Others’.

• Document Number: Enter the document/invoice number.

• Document Date: Enter the document date printed on the same.

 

Note: Once the document's details have been submitted, you cannot change these details.

Now, you will need to enter your destination and origin details in the text boxes next to the words ‘To’ and ‘From’ respectively whether you are a supplier or a recipient.

Note: Enter ‘URP’ i.e. 'Unregistered Person’ in the GSTIN filed, if either of the supplier or receiver is unregistered.

Item Details: Fill in the details of the consignment (HSN code-wise) in the section that will follow. The subtypes of information that will need to be provided are:

• Name of the product

• Product description

• Harmonised System of Nomenclature (HSN) Code

• Quantity

• Unit

• Taxable value

• Applicable tax rates of CGST and SGST or IGST (To be expressed in %)

• Tax rate of Cess (if any) in percentage terms.

   

Transporter details: It is mandatory to enter the mode of transportation & the distance travelled.

Apart from the above, Either of the details can be mentioned:

• Transporter name, transporter ID, transporter Doc. No. & Date.

or

• Vehicle number in which consignment is being transported.

 

Format: AB12AB1234 or AB12A1234 or AB121234 or ABC1234

Note: You need to update the ‘My Master’ section first to proceed in case the products are used on a regular basis. The section is present on the dashboard itself.

 

• Step 4: Finally, click on the ‘Submit’ button. The system will then validate the data entered or show an error message if there is any. In case there are no errors, your eway bill will be generated which will have a 12-digit unique number. It will look like this:

 

Lastly, take the printout of the bill and keep a copy with yourself and share the same with the driver of the vehicles as well as they will need to show the same to the concerned individuals while crossing state borders along with the goods.

 

Who should be generating an e-Way bill?

An e-Way bill generation can be done by the following:

• A registered individual who is either a consignee or a consignor, a transporter or a recipient in case the transit is through his/her owned or hired mode of rail/road/air transport.

• An unregistered individual who is making the supply to a registered individual.

• If the consignor, as well as the consignor, have not generated the e-Way bill in spite of having passed on the goods to the transporter, the transporter has to generate the e-Way bill.

 

How to Generate Bulk e-Way Bills

Bulk e-Way bills can be generated when the user has to generate multiple bills. Follow the steps given below to know how to prepare e-Way bill in bulk:

• Step 1: You should have an EWB bulk converter or an MS excel file so that you can convert the multiple files of e-Way bills into one JSON file.

• Step 2: As the e-Way bulk bill user you would have to go to “Generate Bulk”. You would find this under the e-Way bill option. 

• Step 3: Then, select the file and the JSON that you wish to upload. You would then have to upload the same file on the e-Way bill portal as well in order to generate the bulk bill.

• Step 4: The JSON file would be uploaded if the system finds no errors. The e-Way bill generation will then happen.

 

e-Way Bill Format

In order to understand how to prepare e-Way bills, you should know the e-Way bill format. Take a look at the two parts of the bill:

 

How to Print Your e-Way Bill Through the e-Way Bill Portal

To print your e-Way bill, follow the below-mentioned steps:

• Step 1: Once you have logged into e-Way bill with your credentials, you will need to click on the ‘Print EWB’ option that you will find under the ‘e-Waybill’ section.

• Step2: Enter the relevant e-Way bill number -12 digit number and click on ‘Go’.

• Step 3: Finally, you will be able to see your e-Way bill and an option to ‘Print’ or ‘Detailed Print’ the same on the bottom of it. Click on the option that suits you best.

 

Blocking and Unblocking of e-Way Bill

If a taxpayer has not filed his or her returns for two consecutive tax periods in a row, their e-Way bill ID will be blocked. As a result of the same, they will not be able to generate new e-Way bills. The taxpayer’s ID will be unblocked only when a taxpayer goes ahead and files the GSTR-3B form. Then, all they will have to do is wait for 24 hours. You can learn more about e-Way Bill blocking and unblocking at Bajaj Markets.

 

Linking of e-Way Bill With E-Vahan Portal

In February of 2020, the e-way bill portal got linked to the long-established VAHAN system. It all started with the Vahan e-Way bill pilot run in the state of Karnataka. But now, the vehicle registration number will be automatically validated while generating new e-way bills.

 

Latest E-Way Bill Updates

Here are the latest updates on E-Way bill:

 

• May 1, 2021 to August 18, 2021: The taxpayer would not have to face blocking of the e-Way bills in case of not filing GST 1 and GST 3B for March to May 2021.

• August 4, 2021: The blocking of e-Way (because of non-filing of GST 3B) resumed from August 15, 2021.

• June 1, 2021:

1.  Suspended GSTIN would not eligible to generate an e-Way bill

2. To avail the ODC benefits for the movement of goods and facilitate the updation of vehicle details, the mode‘Ship’ has been revised to ‘Ship or Road cum Ship’. This has been done so that the user is able to feed in vehicle details where goods are originally moved by road.