Under the Section 68 of the Goods and Services Tax (GST) Act, the government has made the issuance of e-way bills for the purpose of transporting goods mandatory. As per the mandate, the person who is in charge of the conveyance which is carrying a consignment worth over ₹50,000 must generate an e-way bill through the common GST Portal.
Large-sized business houses and/or logistic operators have several consignments moving all across the country on any given day. This has created the need for a simple, time-saving system through which they can generate or update vehicle details across all of the required e-way bills through a single file upload.
This can be made possible with the help of the eway bill bulk generation facility, which can be found on the e-way bills portal. A bulk eway bill generation option is used when an individual needs to generate and seamlessly update several such eway bills in a single shot. Through this article, we will cover the prescribed number of ways in which one can achieve the tasks mentioned above in depth.
In order to generate eway bills in bulk, one must ensure that they have taken care of a handful of prerequisites required. They are as follows:
Eway Bill registration on GST and E-Way Bill portal is mandatory for the person responsible for generating the e-way bill.
Documents such as invoices/bills/challans must be available with the transporter at all times.
A transporter ID or the registration number pertaining to the vehicle will also be required for generating an e-way bill.
To generate eway bills in a consolidated manner, one must have e-way bill numbers of each and every individual consignment that needs to be transported.
Before we jump onto the actual method of generating eway bills in bulk, the individual must ensure that they have downloaded the relevant Excel files (.xslx) from the Eway bill portal. These Excel files, which have two variations, will help the individual collate the data pertaining to multiple Eway bills and upload them in one go on to the portal. The two different methods involving both of those types of Excel files, which are also known as bulk Eway bill generation templates, can be found below.
Essentially, the templates which can be downloaded through the eway bill login portal help the user perform two critical and specific functions. Those two functions are:
Bulk-generation of Eway Bills
Bulk updation of vehicle details
In order to bulk-generate eway bills, one can use either of the two methods that have been mentioned below of preparing the required data file which then needs to be uploaded on the portal:
The second method, in which the bulk converter tool is used to convert such excel files into a JSON template is considered to be the ideal option for uploading the data file on the portal. The reason behind the same is that the validation process takes place as and when the updated files are being converted from the excel template into the JSON template. So, in the event that any error arises, the user will be notified of the corrections before uploading the JSON file.
In order to download the Excel template which will have to be used for the bulk updation of vehicle numbers and other details, the following method will have to be adhered to:
For the purpose of bulk-generation of eway bills and uploading the filled-in template on the portal, the following steps will have to be adhered to:
Note: In the event that the user finds any errors against an eway bill entry, they will be required to correct them and process it again.
We will now take a look at the ways in which one can upload the prepared data files on the eway bill portal for the purpose of updating vehicle numbers in bulk.
One must follow the steps mentioned below in order to update the vehicle details in bulk with the prepared data:
The concept of the online e-way bill under GST was to abolish the Border Commercial Tax Post to avoid tax evasion in India. Hence, it is crucial to know every aspect related to the e-way bill system under GST. The E-Way bill system is important for both the government as well as the business industry. Modern-day businesses are complex, complicated and maze-like structures. The latest developments in technology have created more challenges for a business owner, and simultaneously made some of the associated processes simpler. You can learn more about the concept of eway bills here on Bajaj Markets, one of India’s most trusted financial product online aggregator portals.
To print a bulk e-way bill the user has to log in to the online portal and click on 'Generate Bulk' option in the 'Consolidated EWB' menu. On clicking the 'Choose file' button, the system will request to select the JSON file. Here, you can upload the consolidated EWB request file.
The bulk generation facility in the e-way bill is used to generate multiple e-way bills/ consolidated e-way bills/update multiple e-way bills by a single upload.
A registered individual can generate e-way bill from any registered place of business. The individual needs to enter the address at the time of generating the e-way bill.
The following are the steps to track your e-way bill on the GST portal
Log in with your user id and password on the online e-way bill portal https://ewaybill.nic.in
On the left side of the page in the blue panel select “Reports” and click on “Generated by others” after selecting the “Other EWB Reports”
Now, select the date.
Click on “Go”, and your e-way bill on the GST portal will be created.
No, as per the current e-way bill system, multiple invoices/delivery challans will be considered as one consignment. Hence, for each invoice, only one e-way bill has to be generated.