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Introduction

Under Section 68 of the Goods and Services Tax (GST) Act, the government has mandated e-way bills to transport goods. As per the mandate, the person-in-charge of the conveyance carrying a consignment of goods valued over Rs. 50,000 must generate an e-way bill from the GST Common Portal. Unregistered transporters need to enroll on the online e-way bill portal (https://ewaybillgst.gov.in) before generating the e-way bill.

Prerequisites of Bulk Generation

  • The person generating the e-way bill should be registered on the GST and e-way bill portals.
  • Documents like the invoice/bill/challan must be available with the transporter.

  • A transporter ID or the registration number if the vehicle transporting the goods is required when generating an e-way bill.

  • Transporter ID, document number, and date of transportation carried out by rail, air, or ship.

  • The EWB JSON ( JavaScript Object Notation) template, or the EWB bulk converter, or the excel template must be updated.

  • To generate consolidated e-way bills, you must have individual e-way bill numbers of the consignments to be transported.

How To Prepare Data Using Templates?

There are two templates available to prepare data for uploading on the e-way bill portal. They are as follows:

  • Generate EWB from bulk file

  • Update vehicle number in bulk

1. Generate EWB From Bulk File

Mentioned below are two methods of preparing the data file for upload:

Method 1:

Step 1: On the online portal, download the JSON template- “e-way bill JSON format”/“Consolidated e-way bill JSON format” file.

Step 2: Fill in the required details in the downloaded file. Now, the file is ready to be uploaded on the portal.

How to Use Bulk Generation Facility on the E-way Bill Portal

How to Use Bulk Generation Facility on the E-way Bill Portal

Method 2:

Step 1: On the portal, download the excel template-“e-way bill JSON format.xlsx”/“Consolidated e-way bill JSON format.xlsx”.

Step 2: Now, download the converter tool-“e-way bill converter tool.xlsm” or “Consolidated e-way bill converter tool.xlsm”, this will convert the multiple e-way bills/consolidated e-way bills excel file into a single JSON file.

Step 3: Start filling in requisite details in the .xlsx file (excel template).

Step 4: Lastly, use the .xlsm converter tool and convert the excel file into a JSON file. The JSON file is now ready for upload.

Which Method Is The Most Preferable?

The second method, wherein the bulk converter tool is used to convert excel into a JSON template, is the ideal option to upload the data file on the portal. The reason behind this is that the validation takes place when the updated files are being converted from the excel template into the JSON template. So, in case of any errors, you will be notified of corrections before uploading the JSON file.

2. Update Vehicle Numbers in Bulk

Step 1: To update the vehicle number in bulk, select ‘How to use’ from the home page tab.

Step 2: Now, from the ‘Bulk Generation Tools’, you need to download the ‘Vehicle No. Updation JSON Preparation’ template.

Step 3: Once you’ve downloaded the template, fill in the details and validate the file by clicking on the ‘Validate’ button.

Step 4: After the errors are validated, you need to click on ‘Prepare JSON’. The JSON file is ready for upload.

Steps To Update The Filled-In Template On The E-Way Bill Portal

Bulk Generation:

The following are the steps to generate single EWB or consolidated EWB:

Step 1: Log in to the e-way bill portal with your username, password, and the captcha code.

How to Use Bulk Generation Facility on the E-way Bill Portal

Step 2: There will be two options: ‘Generate bulk’ under ‘e-waybill’ option or ‘Consolidated EWB’ you can choose the preferable option.

How to Use Bulk Generation Facility on the E-way Bill Portal

How to Use Bulk Generation Facility on the E-way Bill Portal

Step 3: Select the saved JSON file and click on ‘Upload and Generate’.

How to Use Bulk Generation Facility on the E-way Bill Portal

Step 4: The system generates EWBs in a list where you can copy the listed e-way bill numbers and date of generation and keep this information saved on your system.

How to Use Bulk Generation Facility on the E-way Bill Portal

Note: In case you find any errors against an EWB entry, you need to correct them and process it again.

Updating Vehicle Details in Bulk

The following are the steps to update vehicle details in bulk:

Step 1: Under the e-way bill option, select ‘Update Vehicle-Bulk’.

How to Use Bulk Generation Facility on the E-way Bill Portal

Step 2: Click on’ Choose File’ and upload the JSON file to proceed.

How to Use Bulk Generation Facility on the E-way Bill Portal

Step 3: Click on ‘Generate’ to update the vehicle details in bulk for the e-way bills

Procedure To Download The EWB Excel File/EWB JSON Template/EWB Bulk Converter Tool/Vehicle No Updation JSON Preparation:

Step 1: On the e-way bill portal, go to ‘How to use’ on the home page, select ‘Tools’, and click on ‘Bulk generation tools’ option.

How to Use Bulk Generation Facility on the E-way Bill Portal

Step 2: You will get a list of formats ready to be downloaded. Select the desired file/format to download.

How to Use Bulk Generation Facility on the E-way Bill Portal

The concept of the online e-way bill under GST was to abolish the Border Commercial Tax Post to avoid tax evasion in India. Hence, it is crucial to know every aspect related to the e-way bill system under GST. The E-Way bill system is important for both the government as well as the business industry. Businesses have become complex and complicated, and the latest developments in technology have created more challenges for a business owner.

Finserv MARKETS understands such business requirements. The Bajaj Finance Business Loan can give you the monetary help for your business needs. With the Finserv MARKETS app, you can avail a business loan of up to Rs. 30 Lakhs[UR1] at an affordable interest rate. The online application procedure is exceptionally simple and the loan disbursal process is quick. Once the loan is approved, the funds get credited in your bank account within 24 hours.

FAQs

  • ✔️How to print an e-way bill in bulk?

    To print a bulk e-way bill the user has to log in to the online portal and click on 'Generate Bulk' option in the 'Consolidated EWB' menu. On clicking the 'Choose file' button, the system will request to select the JSON file. Here, you can upload the consolidated EWB request file.

  • ✔️What is a bulk generation facility for the e-way bill?

    The bulk generation facility in the e-way bill is used to generate multiple e-way bills/ consolidated e-way bills/update multiple e-way bills by a single upload.

  • ✔️How to generate e-way bill from a different registered place of business?

    A registered individual can generate e-way bill from any registered place of business. The individual needs to enter the address at the time of generating the e-way bill.

  • ✔️How to track the e-way bill on the GST portal?

     The following are the steps to track your e-way bill on the GST portal

    • Log in with your user id and password on the online e-way bill portal https://ewaybill.nic.in

    • On the left side of the page in the blue panel select “Reports” and click on “Generated by others” after selecting the “Other EWB Reports”

    • Now, select the date.

    • Click on “Go”, and your e-way bill on the GST portal will be created.

  • ✔️Can we generate two e-way bills for a single invoice?

    No, as per the current e-way bill system, multiple invoices/delivery challans will be considered as one consignment. Hence, for each invoice, only one e-way bill has to be generated.

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