ECS Mandate

What is ECS Mandate?

ECS or Electronic Clearing Service is a facility offered by banks to automate monthly transactions. It enables automatic transfer of funds from one bank account to another at a due date. Mostly it's used to make fixed payments for interest, salary, pension, EMI or utility charges. ECS is quite beneficial for those who have either opted for a loan or have recurring monthly payments on credit cards. With ECS mandate they can set up a monthly deduction without any hassle and won't have to remember the exact date of payment. The full form of ECS in banking is Electronic Clearing Service.

ECS Features

ECS enables bulk transfer of money from one account to numerous other accounts simultaneously.

For any sort of bulk payment such as interest, salary, dividend, pension or recurring monthly bills, ECS is used to make payments. It's also via ECS that payments for mutual funds or insurance premiums can get auto-debited after a pre-specified timeframe.

Types of ECS

ECS is mainly of two types, depending on the mode of transfer:

• ECS Credit: When any institution or organization is crediting money to your account each month, be it salary, pension or dividend, it's called ECS credit.
• ECS Debit: When a particular amount is auto-deducted from your account in lieu of loans, EMI, credit card bill, utility bills or any digital subscription plans, it's known as ECS debit. ECS debit saves both time and effort and is highly convenient.

On the basis of geographic location of bank branches, RBI has further subdivided ECS as:

• Local ECS: It works across 81 centres across India.
• Regional ECS: It's limited to 9 centres in the country.
• National ECS: It's the centralized ECS based in Mumbai.

Benefits of ECS

ECS offers benefits to both organizations and individuals:

For Banks:

• Less Paperwork: Due to ECS, paperwork has been significantly reduced.
• Smooth Process: Once ECS is activated, all the banks need to do is match key particulars such as name, account number and then credit the amount.
• No Error: In case the customer, details do not match the process is terminated
• More Transparency: There's a record of each and every transaction that takes place.

For Customers

• Fast Transfer: The amount is transferred within maximum 3-4 working days.
• No Bank Visits: There's no need to visit the nearest bank branch and sign cheques to authorize deductions.
• Enhanced Safety: There's almost negligible chances of fraud.

For Organizations/ Institutions:

• Seamless Bulk Transfers: Since companies and institutions disburse bulk payments to a large number of individuals, ECS ensures that the transfer at a due date takes place smoothly.
• Less Staff: The number of manpower required for printing, dispatch etc is reduced.

ECS Charges

As per RBI directives, there's no fee charged from customers in ECS transactions. However, there's a nominal charge concerning different banks. Originating bank (the bank from which the amount is deducted) needs to pay Rs. 0.25 for each transaction to the clearing house and Rs. 0.50 to the destination bank. Banks do not levy any additional ECS charges on the customers.

How to Avail ECS Mandate?

In order to set up an ECS mandate, you need to contact your bank and follow the following steps:

• The bank will provide an ECS mandate form that needs to be duly filled. The form says that you have authorized the bank towards ECS credit or debit deductions.
• The ECS mandate form will include all crucial details about bank account, name etc. A duly signed ECS mandate form serves as an official authorizing document.
• There's also an option of the maximum amount that can be debited from the account. In no condition, an amount more than the maximum specified would be deducted.
• After each transaction, the bank would notify you through SMS regarding all the transaction details.

How does ECS Work?

When you apply for a loan or a credit card, the bank requires you to sign the ECS mandate form, which is an authorization given to the bank for the deduction of a particular amount each month from your bank account. The timeline of debit is also mentioned in the ECS mandate. The customer can also revoke the mandate and cancel ECS whenever he wants. In short, ECS mandate means allowing and authorizing the bank and the clearing house to make a specified monthly deduction at a set date.

How to Discontinue ECS?

There's ample flexibility in ECS and it can be cancelled anytime the user wants, irrespective of the reason. The bank as well as the payment beneficiary need to be informed well in advance through a written application before you terminate ECS. The application needs to be submitted at least a week before the EMI debit date. There's a dedicated ECS cancellation form that has to be duly filled and submitted by you to the bank. Make sure to double check whether or not the ECS mandate has been cancelled after stipulated time by checking your bank transaction details.