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A salary slip (pay slip) is a monthly financial document you receive from your employer. It highlights your income against your services provided in the organisation and the details related to your employment status. 

 

It is an important piece of document that you require when filing an income tax return. You also need to submit your pay slip when opting for credit, as it serves as a proof of income and employment. By knowing how to download salary slips, you can access various services that require your income details.

Components of a Salary Slip

The salary slip format showcases several components contributing to the final amount. While its structure varies for different companies, the basic template of a salary slip consists of the following details:

  • The name and logo of the company and the official address

  • Month and year of the generation of the salary slip

  • Employee’s name, designation, department, and code

  • Employee’s Aadhaar and PAN card details

  • Employee’s bank account details

  • EPF account number, as well as the UAN (Universal Account Number)

  • Number of work days and leaves 

  • Information related to income and applicable deductions

  • The net amount receivable as salary in numbers and words

Importance of Salary Slips

A salary slip is more than just a document with details of your earnings. Here are some of the reasons why you must download a salary slip:

  • Helps Prepare ITR: This document proves crucial in determining your tax liabilities when preparing your Income Tax Return (ITR)

  • Required to Access Credit: As salary slips provide a regular source of income, lenders require you to furnish this document when applying for a loan

  • Proof of Employment: As these also act as legal evidence of employment, you need this document when applying for travel visas

How to View and Download Your Pay Slip

Finance or HR teams may either send the salary slip via email to you or upload the same on a central salary slip portal. You can simply open the attachment, enter the password, and view the payslip if sent via email. 

 

However, if it has been uploaded to a portal, you would need to follow certain steps to view and download salary slips. You can access your organisation’s internal portal or the payroll software of the company to view your salary slip online. 

 

Here are the steps to initiate the pay slip download process.

How to View Your Salary Slip

The steps you need to follow to view the pay slip are mentioned below:

  1. Log in to your organisation’s salary portal using your credentials

  2. In the profile section, try to navigate to the ‘Salary Slips’ section, usually found under the statements tab

  3. You can view the salary slip as per the desired year and month

How to Download Your Salary Slip Online

If you need a copy of your salary or pay slip, you can download it from the online salary portal. The following are the steps you need to follow to complete the online salary slip download process:

  1. Once you view the salary slip as per the steps mentioned above, click on the ‘Download’ button 

  2. Go to the folder where the document is saved and open the file

  3. You may need to enter a password for the same

 

When you enter the correct password, you can view the pay slip. You can then print a copy of the same and use it as a document for proof of income. 

 

Usually, you require this document to apply for a credit card, open a new bank account, get a loan sanctioned in your name, etc.

Frequently Asked Questions

Can I download my salary slip online?

Yes, you can download salary slips from your organisation’s salary slip portal. In case the document is sent to you via email, you can simply download the password-protected file and access your employment and salary details.

How do I save a pay slip as a PDF?

You can simply download the file if the salary slip opens in PDF format. On the other hand, to convert the pay slip into a PDF format, click on the ‘Print’ option and select ‘Save as PDF’.

How do I print my payslip online?

If you wish to print your pay slip, all you need to do is open the file once it is downloaded. Click on the ‘Print’ option to get a hard copy of this document.

Do I need any specific credentials to download salary slips online?

While there are no specific requirements for downloading salary slips, you may need to enter a password to open the file.

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