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The certificate of encumbrance (EC) is a vital legal document that states the validity of a property being free from legal and monetary liabilities. The (EC) shows that the given property can be on the market for sale. It also shows that it has a clear title, and the ownership is able to be transferred from one party to another without the threat of litigation. 

The EC is issued by the Revenue & Disaster Management Department of the Government of Odisha to any individual. The EC issuing authority is also known as IGR. Odisha encumbrance certificate will be issued to a citizen who buys/sells a property in Odisha. To know more about Encumbrance Certificate in Odisha, read on.

Importance of the Odisha Encumbrance Certificate

An Encumbrance Certificate is a must-have document, both from the point of view of a buyer and a seller of real estate.  The following points illustrate why an encumbrance certificate is relevant:

  • The EC has to be compulsorily provided in order to be granted a loan for the purchase of property. Banks and other financial institutions insist upon this to be assured that properties are free from any potential legal tangles.

  • The only legal evidence of a title of ownership is the EC.

  • As the EC is an officially acceptable document of the title of ownership of any property, it is essential to have it while the transfer of any property takes place.

  • In the event that land or property tax remains unpaid for a period of over three years, the EC has to be updated in the records of the Land Tax Department. An EC is only issued after all taxes on any property concerned are paid and up-to-date.

  • In case you wish to raise funds from a provident fund account, you will require an EC.

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What are the Services Provided by IGR Odisha Portal?

Through the Inspector General of Registration Odisha portal, you can avail of numerous services related to real estate. Given below is an overview of the services you can avail of on the IGR Odisha portal:

  • Property registration

  • Stamp duty calculation and payment

  • Apply for EC Certificate of Odisha property

  • Download EC of Odisha property online

  • Digitisation of land records

  • Regularising forest villages, and encroaching upon properties

  • Distribution of wasteland for agricultural purposes

  • Computerisation of revenue offices

How to Book a Slot for Deed on IGR Odisha Portal

With the Inspector General of Registration Odisha portal, you can book a slot for deed in just a few steps. You can avail this newly offered service by following the steps given below:

  • Visit the IGR Odisha portal

  • Click on ‘Online Slot Booking for Deed’ under the ‘Online Services’ tab

  • Fill the form displayed on your screen

  • Click on ‘Get OTP’

  • Enter the OTP sent on your number

 

Once you submit the OTP, your slot will be booked for the deed. The details of your slot timing will be displayed on the screen.

Details in an Encumbrance Certificate

Now that you know the relevance of an Encumbrance Certificate, here is a list of information you will discover in an EC:

  • Name/names of the property owner/owners.

  • Information relating to all the details of the said property.

  • Total description of any property, identical to that which exists in the property’s Deed of Sale.

  • Any transactions that have taken place with respect to a given property, in a chronological manner

  • An EC of land in Odisha will have loan and mortgage information if applicable

  • Concerning gift deeds made, these details will be mentioned in the EC

  • In the event of a jointly-held property, any details of a Deed of Release will be mentioned

How to Apply for an Encumbrance Certificate Online in Odisha?

An Encumbrance Certificate can be obtained online very easily via the website of the Revenue and Disaster Management Department of the State of Odisha. Outlined below are the steps on how to apply for EC for a land in Odisha:

 

  • Step 1: Select ‘Online Encumbrance Certificate’ on the homepage

 

 

 

  • Step 2: Click on ‘Online Application’ on the pop-up displayed 

 

 

  • Step 3: Enter the required details in the form displayed to complete registration

 

  • Step 4: Then create your user ID to login to the website.

  • Step 5: Complete a captcha code activity and submit your information.
  • Step 6: Log into the portal with your new username and ID.

 

  • Step 7: Submitting details of your property, such as the district, etc. 

  • Step 8: Click on ‘Save’ to maintain a record of your own information

  • Step 9: Provide information about your Sub-Registrar’s Office

  • Step 10: Enter the period for which you require the EC

  • Step 11: Click on ‘Calculate Fees’

  • Step 12: Make a payment of the fees displayed 

 

  • Step 13: Save the receipt of payment.

 

 

Note that if you are not a new user, you will click on ‘Existing User’ in step 2 and follow the steps mentioned from step 6 onwards.

How to Calculate Stamp Duty Charges on IGR Odisha Portal

One of the many facilities available on the IGR Odisha portal apart from the availing an online EC for Odisha property is calculating stamp duty charges. 

You can do this by following the steps mentioned below:

  • Step 1: Visit the official IGR Odisha portal

 

  • Step 2: Click on ‘Regd. & Stamp Duty Calculator’ under the ‘Ease of Doing Business tab

 

  • Step 3: Enter the required details

  • Step 4: Click on ‘Calculate’

  • Step 5: Check the calculation displayed under the form

IGR Odisha Land Valuation on IGR Odisha Portal: Step-by-Step Guide

To get a benchmark valuation on the IGR Odisha portal, you will have to follow the steps given below:

  • Step 1: Visit the official portal

  • Step 2: Click on ‘Benchmark Valuation’ under the ‘Ease of Doing Business’ section

  • Step 3: Enter the details required in the form displayed

  • Step 4: Click on ‘Calculate’

  • Step 5: Check the valuation displayed under the form

 

Be sure to enter the correct information in terms of district, registration office, village, plot no., area to get an accurate valuation of your property.

IGR Odisha Encumbrance Certificate Format

The EC for Odisha property is a digitally signed certificate. Given below is a format of the encumbrance certificate.

Note: The image of EC for Odisha property is for format referencing only.  

Odisha Encumbrance Certificate Fee

Given below is the fee structure for obtaining an online EC for Odisha property from the IGR Odisha portal:

  • General search 1st year: ₹25

  • For every subsequent search: ₹15

  • Other property: ₹20

  • Immediate delivery: ₹15 for 12 years or less, ₹2 for every subsequent year

  • Application fee: ₹1

  • User charges: ₹75 per year, maximum of ₹250. For 13 years or more, ₹75 for every subsequent year

 

Note that the fee is subject to change. You can check the updated fees on the IGR Odisha portal.

How to Check the Application Status?

When you have successfully completed the application process for an EC, and paid the fees, your EC will be processed at the concerned Sub Registrar’s Office. You can easily monitor the status of your application at the website by providing your application number. These are the steps:

  • Step 1: Visit the website of Revenue and Disaster Management.

 

  • Step 2: Click on ‘Track Application Status’.

  • Step 3: Enter your unique application number and submit.

 

You will be able to see the status of your application.

IGRS Odisha: Steps on How Much Time is Taken for Online Services

Here is an overview of the services offered on the IGR Odisha portal and the time take for the same:

Sr no.

Service

Time taken (in days)

Designated officer

1

Issue of Encumbrance Certificate (EC)

07

DSR/SR

2

Registration of Partnership Firm

90

Registrar of Firm (IGR) or Officer delegated with power

3

Registration of Societies where one district is involved (State Level Society)

90

IGR

4

Registration of Societies (Involving One District)

30

Additional Registrar of Societies or ADM

5

Registration of documents

03

DSR/SR

6

Issue of Certified Copy of previously registered documents

07

DSR/SR

7

Registration along with marriage certificate under Special Marriage Act (With Objection)

70

DSR/SR

8

Registration along with marriage certificate under Spl. Marriage Act (Without objection)

40

DSR/SR

9

Certified copy of the document filed under the Registration Act, 1908

07

DSR/SR

Note: The time taken mentioned is an estimate and may change depending on your application.

How to Download an Odisha Encumbrance Certificate?

Your EC of land, Odisha application has to be reviewed by the Sub Registrar or the Deputy Sub Registrar for you to receive an Encumbrance Certificate. Once it is ready, you can download a digitally signed EC which is available from the Documentary Repository and is officially recognised. 

How to View Certified Copy on IGR Odisha Online

To check your certified copy, visit IGR Odisha portal and follow the steps given below:

  • Step 1: Click on ‘Online Certified Copy’ under the ‘Online Services’ tab

 

  • Step 2: Choose the user type – ONLINE APPLICATION/EXISTING USER

 

  • Step 3: Fill the form after you choose “ONLINE APPLICATION”

 

  • Step 4: Login using the credentials created if you picked “EXISTING USER” (existing user will begin from this step)

 

  • Step 5: Complete application and make the online payment

 

Once you complete the payment and submit your application, your online certificate copy will be available in a few days. In case of query, the same will appear on your dashboard. Once you resolve that, your copy will be available after verification.

How to Submit Property Documents on IGR Odisha Portal?

To submit your documents on the IGR portal, visit the official website and follow the steps mentioned below:

  • Step 1: Choose ‘Online Property/Document Submission’ under the ‘Online Services’ tab

 

  • Step 2: Complete registration if new user, login if existing

  • Step 3: Enter the following details in order

  1. Deed

  2. First party (seller)

  3. Consenter

  4. Buyer

  5. Identifier

  6. Witness

  7. Property

  • Step 4: Enter 3 preferred time slots

 

  • Step 5: Review the details and click on ‘Prepare Deed’

 

  • Step 6: Check the application status

  • Step 7: Pay the fee and visit the DSR/SR office for further process

How to Search for the Nearest SRO on IGR Odisha Online Portal?

Searching for your nearest SRO on the official portal is easy and something you complete in just a few steps mentioned below:

  • Step 1: Visit the official IGR Odisha portal

  • Step 2: Click on ‘Know your SRO’ above the ‘Ease of Doing Business’ tab

  • Step 3: Enter the required details

  • Step 4: Click on submit

 

Once you submit the details, the screen will display the details of SRO nearest to you. Save a screenshot or note the details.

Conclusion

Now that you know the importance of EC and how to apply online for EC for Odisha property, be sure to get one. An encumbrance certificate is a mandatory document for property owners if they want to sell their property or apply for a loan.

The certificate renders the guarantee to the buyer that the property does not have any legal complications attached to it nor kept as collateral. If you are planning to purchase a property for residential purposes, you can apply for a housing loan online and avail financial assistance without any hassle.

EC Odisha FAQ

How can I get EC online in Odisha?

You can apply for an EC online in Odisha at the website of Revenue and Disaster Management of the State of Odisha.

How can I get corrections made in an EC?

You can make corrections and modify information in an EC on the website of the Revenue and Disaster Management of the State of Odisha. Through a menu-driven process, you will be able to make rectifications on the website itself.

How do I collect an EC online?

You may collect an EC online by logging into the website of Revenue and Disaster Management of Odisha and downloading the EC from the Documentary Repository.

Is there a fee to be paid for obtaining an Encumbrance Certificate?

There is a fee to be paid and you have to pay this online after you apply for the Encumbrance Certificate. The fee is ₹25 for first and ₹15 for every subsequent search.

Is it possible to submit the documents online on IGR Odisha portal?

Yes, you can submit property documents on the official website. Click on the ‘Online Property/Document Submission’, familiarise with the step by clicking on ‘Procedure’ on the pop-up window, and follow the steps.

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